Enabling and Disabling Post Permissions

Follow

 

The Posts feature within GaggleAMP allows team members to write their own content to be shared with fellow team members. It allows Managers to collect content from subject matter experts to be used in their Marketing content. Posts also provide a way for members to build team cohesiveness through sharing work habits, hobbies and other personal stories. Some Gaggle Managers like the idea that Members of the program can contribute content that could be used in marketing efforts, but have concerns like:

  1. The Managers could be inundated with irrelevant content and/or

  2. The Gaggle Manager could be liable for malicious, libelous, or other nefarious content created through the system by a rogue or upset Member and/or

  3. Prefer to have greater control over who can and cannot contribute content.

With that in mind, GaggleAMP allows you to pick and choose which Members can contribute Posts to the Gaggle. For example, you may want a formal or informal group of company ambassadors that are specifically charged with creating content for Marketing purposes to have access to Posts, but no one else. These ambassadors tend to have vested interest in creating Posts as they may be subject matter experts or those responsible for the growth of their social media programming. 

 

The Gaggle Manager also has the ability to disable Posts for all Members, which could be helpful in a highly regulated industry or one in which employee created content proves to be a risk. 

 

Let’s take a look at how to enable and disable Posts for select Members, or disable Posts for all program Members.

 

How to Enable or Disable the Posts Feature for All Members

 

First and foremost, in order to access the enable or disable functionality, you must have the Gaggle Manager role assigned to you. If you do not have a Gaggle Manager role, you will not see the settings below. 

How to Disable the Posts Feature for All Members

Desktop

From the Manager view inside GaggleAMP, select Members and View All.

 

Members_Tab_in_GaggleAMP.png

 

At the top of the All Members view, you will see the ability to ‘Disable Posts for All.’ When you click ‘Disable Posts for All,’ it operates like a ‘select all’ function and all Members will be selected.

 

Disable_Posts_for_All_in_GaggleAMP.png

 

This will give a pop-up asking you if you are sure you want to disable Posts for all new and existing Members? Upon selecting ‘Yes,’ the Post functionality is disabled for all current and future Members of your program.

 

Disable_Posts_for_Members_Confirmation.png

 

✏️ NOTE: Posts can not be disabled for Managers because other features rely on it. Therefore, you will see a grey box in the Allow Posts column for all users with the Manager role.

 

If, in the future, you want to allow Posts for new Members by default. See “Setting Default Post Permissions for New Members” below.

What is the Impact to My Members When Posts are Disabled

While we recommend that Posts are enabled for all Members, we understand that there are instances where it does not make sense to have Posts available to an organization. 

 

Unlike Members with the Posts feature enabled, those with it disabled will not see any reference to Posts in the app. The ‘Posts’ sub-navigation item will no longer appear in the ‘My Feed’ or ‘Discover’ views and there will be no ‘Create Post’ button on either desktop or mobile devices. 

 

Desktop:

 

Member_Posts_Enabled.png

 

Member_View_with_Posts_Disabled.png

 

Member_View_Post_Enabled_on_Mobile.jpeg

 

Members with Posts disabled will still have access to Channels but those Channels will only contain Activities, no Posts. 

 

How to Enable the Posts Feature for All Members

Desktop

 

Perhaps you change your mind about the Posts feature, or once your Members are more comfortable with other functionality you want to enable the Posts feature. Enabling the Posts feature for all Members is just as simple as disabling it. 

Armed with the Gaggle Manager role, from the Manager view inside GaggleAMP, select Members and View All.

 

Members_Tab_in_GaggleAMP.png

 

At the top of the All Members view, you will see the ability to ‘Enable Posts for All.’ When you click ‘Enable Posts for All,’ it operates like a ‘select all’ function and all Members will be selected. 

 

Enable_Posts_for_All.png

 

This will give a pop-up asking you if you are sure you want to enable Posts for all new and existing Members. Upon selecting ‘Yes,’ the Post functionality is enabled for all current and future Members to your program.

 

Enable_Posts_for_All_Members.png

 

Mobile:

At this time, the mobile application does not support a Gaggle Manager’s ability to set the Posts enabled/disabled status for new or existing Members.

 

How to Enable or Disable Posts for One or More Members

Desktop

From time to time, a Gaggle Manager may want to selectively permit the ability to create and view Posts on a Member-by-Member basis. In this instance, you may choose to neither enable or disable the entire Gaggle from Posts but rather selectively choose who can and cannot create Posts. 

From the Manager view inside GaggleAMP, select Members and View All.

 

Members_Tab_in_GaggleAMP.png

 

At the top of the ‘All Members’ view, you will see each Member of your program has a checkbox available under ‘Allow Posts’ in the ‘All Members’ view.

 

Allow_Posts_Toggle_in_GaggleAMP.png

 

The checkbox in the ‘Allow Posts’ column controls whether the Member has Post permissions. When it is checked, the Member can create and view Posts within the GaggleAMP platform. When it is unchecked, they can not. 

 

✏️ Note: It’s important to know the difference between a Post and an Activity in the GaggleAMP platform to understand what the Member can and cannot do. An Activity is usually an external activity, like retweeting a tweet or commenting on a LinkedIn post. It’s something that the Gaggle Manager directs the Members to do. A Post is an internal piece of content shared to GaggleAMP by Members and Managers. In essence, the GaggleAMP Post function is an internal social media network where you can share content, links, and videos with other Members. A piece of Post content can be picked up by a Gaggle Manager and turned into an Activity.

 

For more information on Posts, read How to Create Posts (UGC).

 

While the Post function can be enabled and disabled by Member, you cannot disable the Post permission for a Gaggle Manager. Some Manager functions in GaggleAMP rely upon the Post functionality, therefore all Gaggle Managers will have Posts active. 


What Does the Disabled Post Member Experience Look Like?

Unlike Members with the Posts feature enabled, those with it disabled will not see any reference to Posts in the app. The ‘Posts’ sub-navigation item will no longer appear in the ‘My Feed’ or ‘Discover’ views and there will be no ‘Create Post’ button on either desktop or mobile devices. 

 

Desktop:

 

Member_Posts_Disabled_on_Desktop.jpeg

 

Member_View_Post_Enabled_on_Mobile.jpeg

 

Setting Default Post Permissions for New Members

 

Over time your program will likely scale, adding new Members to your employee advocacy program. To ensure that new Members are accounted for with the Post functionality, you can apply a default setting for all new Members. 

To access the default setting, from the Manager view, select ‘Settings’ and ‘Gaggle Settings’. 

 

Gaggle_Settings.png

 

Locate the ‘Enable Posts for new Members’ setting at the bottom of the Profile section. 

 

Enable_Posts_Toggle.png

 

 

Here you will see the default setting is checked. If you uncheck the box, it will disable Posts for any new Members subsequently added to your Gaggle. It is important to note that this configuration is impacted by your use of the ‘Disable Posts for All’ and ‘Enable Posts for All’ buttons found on the ‘Members’ -> ‘View All’ page in the Manager view.

 

Managers Who Read This Article Also Liked:

0 out of 0 found this helpful